The WFUNA International Model United Nations Conference (WIMUN 2019) will be held from Jan 30- Feb 2, 2019 at the United Nations Headquarters and the Grand Hyatt Hotel in New York City.
The Senior Secretariat is responsible for organizing all logistical, substantive, and communications aspects of the conference, and their goal is to manage all preparation work to ensure that the participants have the best conference experience possible. Applications for Senior Secretariat are due Friday, June 8th 23:59 EST.
Requirements & Eligibility
- Must be currently enrolled or have recently graduated from university. Current university students are preferred.
- Prior experience with WIMUN is highly preferred. Prior experience with other Model UN conferences or workshops using UN4MUN rules of procedure is also preferred.
- Prior experience staffing Model UN conferences is preferred.
- Must be committed to producing all pre-conference and on-site deliverables in a timely manner.
- Ideal candidates should display professionalism in their work, be very responsive to email throughout the entire conference preparation process, be open to constructive feedback, and have strong communication skills and problem-solving skills.
- Must arrive in New York City on January 28, 2019, and depart on February 3, 2019. Must be available to work from January 29-Feb 2 for training sessions and the conference itself.
Benefits
- Opportunity to work with WFUNA, Best Delegate, and an international Secretariat on a high-profile event held in the heart of New York
- Certificate from the WFUNA Secretary-General
- Six nights of shared accommodations at the Grand Hyatt Hotel from January 28- February 3, 2019.
- $500 travel stipend for Senior Secretariat Members. Stipend is awarded after completion of the conference. Senior Secretariat members must book their travels at their own expense upfront, then will be awarded the travel stipend at the end of the conference.
Applications
Please apply here by Friday, June 8th 23:59 EST. Please review the position descriptions below carefully before applying. Highly qualified candidates will be selected for an interview. Questions about the positions can be directed to the organizing committee: wimun@wfuna.org.
Positions Available
Secretary-General
The Secretary-General has both organizational and substantive roles in WIMUN. Organizationally, the Secretary-General manages the Secretariat to ensure that all project deliverables leading up to the conference and during the event are complete, on-time, and of high quality. Substantively, the Secretary-General will directly oversee the preparation work done by the Directors of the Security Council and Economic and Social Council. This position is highly recommended for those with prior experience serving as Secretary-General or in a conference organizing role of another Model UN conference. Specific responsibilities include:
- Attending weekly meetings with WFUNA to keep Secretariat deliverables on track and identify, discuss, and solve any issues preventing completion of deliverables.
- Coordinating meetings, communication, and resources among the Secretariat to ensure that their deliverables are complete, and assuming or delegating responsibilities when they fall behind or are not accounted for.
- Ensuring that the Secretariat team works well together as a team and resolving interpersonal disputes when they arise
- Raising the profile of the conference among the Model UN community by, including but not limited to, promoting the WIMUN Approach, coordinating outreach and marketing efforts among the WIMUN Secretariat, and representing the conference at different Model UN events.
- Managing the execution of all conference logistics and serving as the face of the conference during the event, including at advisors and head delegate meetings.
- Speaking during the General Assembly Opening Plenary session, the conference’s Opening and Closing Ceremonies, as well as briefing the Security Council if needed.
- Liaising with the President of the General Assembly as required.
Under-Secretary-General for General Assembly and Conference Management
The USG for General Assembly Affairs and Conference Management is responsible for all substantive aspects of the conference including the preparation of Secretaries, and delegates. In addition, he/she oversees the drafting of the Secretary-General Reports for General Assembly committees. Past experience serving as a Secretary or Chair using the WIMUN Approach is highly recommended for this position, and experience with writing Secretary-General Reports and delivering training are two additional traits that would make a strong candidate. Specific responsibilities include:
- Training Secretaries on the WIMUN Approach’s rules of procedure, practices, and scripts, and overseeing the Secretaries’ ability to train the elected Chairs on the same.
- Editing and ensuring that Secretary-General Reports (background guides) written by the Secretaries meet substantive and formatting standards for WIMUN.
- Communicating with the WFUNA Model UN Coordinator and Model UN Program Associate to ensure that all aspects of the conference are accurate to the latest iteration of the WIMUN Approach’s practices and procedures.
President of the General Assembly
The President of the General Assembly is responsible for General Assembly Officials and Elections. The PGA is the primary student leader of the other elected GA Officials and the GA delegates as a whole. The PGA works with the USG of DGACM to oversee the time management and the implementation of the WIMUN Approach in the committees. Past experience serving as a Secretary or Chair using the WIMUN Approach is highly recommended for this position, and experience with delivering training is an additional trait that would make a strong candidate. Specific responsibilities include:
- Managing the elections of General Assembly Officials.
- Training the General Assembly Officials to lead the General Assembly sessions.
- Overseeing the work of the General Assembly Officials for the duration of the conference.
- Coordinating with the WFUNA Model UN Coordinator and WFUNA Model UN Program Associate to prepare and conduct pre-conference training for all registered delegates.
- Lead the Opening and Closing Plenary in coordination with the Vice-President(s) of the General Assembly.
- Facilitating the resolution of disagreements on proposed amendment between delegates during the conference, as needed.
- Liaising with the Secretary-General as required.
Under-Secretary-General for the Department of Management
The USG for the Department of Management is responsible for all logistical aspects of the conference including facilities, logistics plans, and customer service. Past experience serving as a conference organizer overseeing logistics or conference services is highly recommended for this position, and being detail-oriented and organized are two additional traits that would make a strong candidate. Specific responsibilities include:
- Creating an extensive and detailed logistics plan for all Secretariat members to ensure that the conference runs smoothly for the participants at conference and delegate social venues.
- Organizing the hotel rooming requests and assignments for registered groups and individuals.
- Managing conference check-in, typing and printing of draft resolutions, assisting of participants to their proper meeting rooms, customer service table, and safety.
- Setting up and troubleshooting any hardware and software issues including laptops, projectors, projector screens, microphones, printers, copiers, templates, and mail merges.
Assistant-Secretary-General for the Department of Management
The ASG for the Department of Management is responsible for supplies, including materials and merchandise, and on-site event management. Past experience serving as a conference organizer overseeing logistics or conference services is highly recommended for this position, and being detail-oriented and organized are two additional traits that would make a strong candidate. Specific responsibilities include:
- Managing the ordering of supplies and A/V equipment.
- Creating, printing, packing, and transportation of delegate materials such as placards, name tags, and delegate guides.
- Managing the ordering of conference-specific merchandise such as tote bags and battery packs.
- Managing conference special events such as Social Events and special workshops.
Under-Secretary-General for Communications and Public Information
The USG for Communications and Public Information is responsible for all communications of the conference with registered participants. This role requires daily checking of emails to respond to participant inquiries. Past experience serving as a conference organizer in a marketing, public relations, external relations, or customer service role is highly recommended for this position, and reliable and clear communication skills would make for a strong candidate. Specific responsibilities include:
- Handling the registration process through the registration software including country assignments, add/drops, and invoices.
- Serving as the liaison between the conference and the registered participants.
- Managing the WIMUN email account and replying to participant inquiries on a daily basis.
- Keeping participants informed of all updates and materials needed to prepare for the conference such as webinars, pre-arrival packets, photo release forms, liability waivers, and housing requests through email updates.
Assistant-Secretary-General for Communications and Public Information
The ASG for Communications and Public Information is responsible for the creation of media before and during the conference as well as pre-conference marketing. Past experience serving as a conference organizer in a marketing, social media, or media creation role is highly recommended for this position, and reliable and clear communication skills would make for a strong candidate. Specific responsibilities include:
- Keeping participants informed of all updates and materials needed to prepare for the conference such as webinars, pre-arrival packets, photo release forms, liability waivers, and housing requests through social media updates.
- Managing updates to the website and social media.
- Assisting with any WFUNA marketing campaigns to recruit delegates.
- Producing conference photos, a Closing Ceremonies video, and social media content before and during the conference.
Apply here for a WIMUN 2019 Senior Secretariat Position: https://goo.gl/forms/IlyjQ5R83FEt7xAG3
